Currency, unit and quantity
Record the quoted amount, currency, mass unit, MOQ, quantity band, quote date and validity. If converting currency, record the rate, source and date separately.
Buyer comparison worksheet
The lowest quoted number may not be the lowest comparable cost.
Normalize the currency, unit, product stage, delivery rule and named place. Then show which testing, finishing, certification/release, transport and other work is included, excluded or still unpriced.
For licensed and otherwise authorized commercial operators. Not for patients or consumers. Print-friendly; not legal, tax, customs, regulatory, quality, medical or financial advice.
Comparison rule
Normalize first. Rank second.
A quote becomes decision-useful only when its denominator, delivery stage and unresolved costs are visible.
Same product handoff
Distinguish starting material, intermediate and finished stage. State which processing, packaging, testing and certification/release work remains after the quoted handoff.
Rule, version and named place
An Incoterm without its version and precise named place is incomplete. It also does not by itself settle title, payment, regulatory responsibility or product acceptance.
Do not create a false landed-cost total. Keep unresolved duties, taxes, permits, insurance, special transport, testing, finishing, release, rejection and return costs visible as “unpriced” until the responsible party supplies a usable basis.
Cost stack
Ask where the quote stops.
Quoted goods
Product stage, lot status, quantity band, packaging state, price unit and quote validity.
Testing and finishing
Sampling, laboratory panels, treatment, conversion, packaging, relabelling, storage and rework.
Import and release
Permits, responsible importer/manufacturer, batch certification or release, destination testing and document review.
Transport and risk
Origin handling, freight, controlled transport, insurance, customs handling, duties/taxes and final delivery.
Use one column per supplier quote. Enter “included,” “excluded,” “unpriced” or the sourced amount. Do not insert supplier identities or confidential reference numbers if the worksheet will circulate outside the authorized team.
Comparable Supply Quote Worksheet
One buyer requirement · up to three coded quotes · use a common currency, unit and delivery stage only after every conversion and assumption is recorded.
Swipe horizontally to compare all three coded quotes →
| Comparison field | Quote A | Quote B | Quote C |
|---|---|---|---|
| Quote source and validityDate, issuer/source, valid-through date | |||
| Product + lot stateStage, lot/current capability, MOQ, allocable quantity | |||
| Quoted amount / basisAmount, currency, unit, quantity band | |||
| Incoterm + version + named placeExact point, not the three-letter rule alone | |||
| TestingOrigin/destination sampling, lab panels, retests | |||
| Finishing + packagingTreatment, processing, conversion, pack, label, storage | |||
| Certification / releaseResponsible party, work included, destination requirements | |||
| Transport + insuranceOrigin handling, freight, special controls, final delivery | |||
| Customs, duties, taxes + permitsResponsible party and known amounts | |||
| Payment / inspection / rejectionTiming, acceptance point, rejected goods and returns | |||
| Unpriced items + assumptionsList every missing cost; do not bury it in a total | |||
| Normalized viewComparable cost only if basis is supportable; otherwise “incomplete” |
Primary-source checks
The worksheet organizes questions; official sources define the rule.
- International Chamber of Commerce: Incoterms® rules — official publisher information. Use the selected rule, version and named place in the parties’ terms.
- European Commission: EudraLex Volume 4 — EU GMP guidance, including Annex 16.
- EudraGMDP — public manufacturing/import authorization, GMP certificate and non-compliance records.
Commercial-term limit: an Incoterm addresses defined delivery obligations; it does not replace the transaction’s regulatory, quality, title, payment, inspection, acceptance, rejection or dispute terms. Obtain transaction-specific professional advice.
Need a focused screen?
Send one requirement and the comparison basis.
Provenance can identify a small number of credible anonymous capabilities and make the decisive gaps visible.